Most frequently Asked SAP HR Interview Questions and Answers for freshers and experienced pdf free download
1. List the various components of the enterprise structure in Systems, Applications, and Products (SAP) in Human Capital Management (HCM).
The components of the enterprise structure in SAP HCM are given as follows:
? Client
? Company code
? Personnel area
? Personnel subarea
2. What is client in the SAP system?
In the SAP R/3 (R stands for Realtime) system, a client is an organization and a legal entity. A client is positioned at the highest level among all the organizational units. It contains the master data of various business processes, such as customers, products, and vendors. A three-digit number is
used to represent clients in the SAP R/3 system.
3. What is company code?
A company code is a unique four-character alphanumeric code that represents a legally independent enterprise.
4. What is personnel area?
A personnel area is a subunit of company code. It is identified as an organizational unit representing an area in an enterprise, which is organized according to personnel administration, time management, and payroll accounting criteria. It is represented as a four-character alphanumeric code. For example, the personnel area code for corporation is CORP.
5. What are personnel subareas?
A personnel subarea is a part of personnel area, which can be subdivided according to the geographical location or the strategic line of business. It is represented as a four-character alphanumeric code. For example, if the branches or locations of an organization are defined as personnel area, then its departments, such as HR and ADMIN, are the personnel subareas of the organization.
6. What are the functions of the employee subgroup?
a Employee subgroup is used to define work schedules for employees. The following functions are performed by the employee subgroup:
Defines the validity of wage types, when employee subgroup are grouped for primary wage type
? Defines the system processes for employees payroll, when grouped with personnel calculation rule
? Categorizes the employees according to their attendance and absence quotas
7. Define payroll area.
Payroll area specifies the group of employees for whom the same payroll components are processed for a specified period, that is, monthly, semi-monthly, quarterly, or annually.
8. Define an Infotype.
An Infotype is defined as system controlled characteristics of employees or logical groupings of employee data. These are the information units used to enter master data.
9. Which two criteria determine the payroll areas?
Employee subgroup and payroll period are the two criteria that determine the payroll areas.
10. What is the use of organizational key?
The organizational key is used for the organizational assignment of employees. It comprises company code, personnel area, and personnel subarea of an enterprise
structure. The organizational key is also a part of the authorization check.
11. What is the default value for personnel area?
The default for a personnel area is a value, which is inherited from organizational unit from the Account Assignment Features Infotype.
12. What is the default value for personnel subarea and business area?
The default values for personnel subarea and business area are provided using Account Assignment Features Infotype(1008).
13. Where do you identify divisions of an organization?
Personnel subarea is generally used to identify divisions.
14. What are the organizational functions of the personnel subarea?
Following are the organizational functions of the personnel subarea:
Specifies the country grouping that controls the entry of master data as well as the processing of wage types and pay scale groups in payroll within a company code
Assigns a legal entity to differentiate the companies in legal terms
? Sets grouping for time management for setting up work schedule, substitution, absence, and leave type for individual personnel subareas
? Generates default pay scale type and pay scale area for an employee's basic pay
? Specifies the public holiday calendar
? Specifies subarea specific wage type for each personnel area
15. What is Country Reassignment?
If an employee is transferred from one country to another, then personnel action must be performed that sets the status as 0 for the current country and hires the same person in another country.
16. Which elements determine the enterprise structure for Personnel Administration?
Company code, personnel area, and personnel subarea determine the enterprise structure for Personnel Administration.
17. What elements make up the personnel structure?
Employee group and employee subgroup are the elements that create the personnel structure.
18. What elements constitute the organizational structure?
Position, job key, organizational unit, and organizational key constitute the organizational structure.
19. What are the two different types of views available in personnel structure?
The two different types of views in the personnel structure are given as follows:
? Administrative View
? Employee group
? Employee subgroup
? Payroll group
? Organizational key
? Organizational View
? Position
? Job
? Organizational unit
20. What is a payroll accounting area?
Payroll accounting area is an organizational unit defined for payroll accounting. It is the calculation of remuneration for work performed by an employee. It provides the payroll driver with two types of information: number of employees and dates of the payroll period. The payroll accounting areas for an employee can be changed at the end of a month only.
You cannot enter a new payroll accounting area in the middle of a month, even if an employee has been changed from hourly-paid to salaried employee.
More SAP HR Interview Questions & Answers: Click Here
1. List the various components of the enterprise structure in Systems, Applications, and Products (SAP) in Human Capital Management (HCM).
The components of the enterprise structure in SAP HCM are given as follows:
? Client
? Company code
? Personnel area
? Personnel subarea
2. What is client in the SAP system?
In the SAP R/3 (R stands for Realtime) system, a client is an organization and a legal entity. A client is positioned at the highest level among all the organizational units. It contains the master data of various business processes, such as customers, products, and vendors. A three-digit number is
used to represent clients in the SAP R/3 system.
3. What is company code?
A company code is a unique four-character alphanumeric code that represents a legally independent enterprise.
4. What is personnel area?
A personnel area is a subunit of company code. It is identified as an organizational unit representing an area in an enterprise, which is organized according to personnel administration, time management, and payroll accounting criteria. It is represented as a four-character alphanumeric code. For example, the personnel area code for corporation is CORP.
5. What are personnel subareas?
A personnel subarea is a part of personnel area, which can be subdivided according to the geographical location or the strategic line of business. It is represented as a four-character alphanumeric code. For example, if the branches or locations of an organization are defined as personnel area, then its departments, such as HR and ADMIN, are the personnel subareas of the organization.
6. What are the functions of the employee subgroup?
a Employee subgroup is used to define work schedules for employees. The following functions are performed by the employee subgroup:
Defines the validity of wage types, when employee subgroup are grouped for primary wage type
? Defines the system processes for employees payroll, when grouped with personnel calculation rule
? Categorizes the employees according to their attendance and absence quotas
7. Define payroll area.
Payroll area specifies the group of employees for whom the same payroll components are processed for a specified period, that is, monthly, semi-monthly, quarterly, or annually.
8. Define an Infotype.
An Infotype is defined as system controlled characteristics of employees or logical groupings of employee data. These are the information units used to enter master data.
9. Which two criteria determine the payroll areas?
Employee subgroup and payroll period are the two criteria that determine the payroll areas.
10. What is the use of organizational key?
The organizational key is used for the organizational assignment of employees. It comprises company code, personnel area, and personnel subarea of an enterprise
structure. The organizational key is also a part of the authorization check.
11. What is the default value for personnel area?
The default for a personnel area is a value, which is inherited from organizational unit from the Account Assignment Features Infotype.
12. What is the default value for personnel subarea and business area?
The default values for personnel subarea and business area are provided using Account Assignment Features Infotype(1008).
13. Where do you identify divisions of an organization?
Personnel subarea is generally used to identify divisions.
14. What are the organizational functions of the personnel subarea?
Following are the organizational functions of the personnel subarea:
Specifies the country grouping that controls the entry of master data as well as the processing of wage types and pay scale groups in payroll within a company code
Assigns a legal entity to differentiate the companies in legal terms
? Sets grouping for time management for setting up work schedule, substitution, absence, and leave type for individual personnel subareas
? Generates default pay scale type and pay scale area for an employee's basic pay
? Specifies the public holiday calendar
? Specifies subarea specific wage type for each personnel area
15. What is Country Reassignment?
If an employee is transferred from one country to another, then personnel action must be performed that sets the status as 0 for the current country and hires the same person in another country.
16. Which elements determine the enterprise structure for Personnel Administration?
Company code, personnel area, and personnel subarea determine the enterprise structure for Personnel Administration.
17. What elements make up the personnel structure?
Employee group and employee subgroup are the elements that create the personnel structure.
18. What elements constitute the organizational structure?
Position, job key, organizational unit, and organizational key constitute the organizational structure.
19. What are the two different types of views available in personnel structure?
The two different types of views in the personnel structure are given as follows:
? Administrative View
? Employee group
? Employee subgroup
? Payroll group
? Organizational key
? Organizational View
? Position
? Job
? Organizational unit
20. What is a payroll accounting area?
Payroll accounting area is an organizational unit defined for payroll accounting. It is the calculation of remuneration for work performed by an employee. It provides the payroll driver with two types of information: number of employees and dates of the payroll period. The payroll accounting areas for an employee can be changed at the end of a month only.
You cannot enter a new payroll accounting area in the middle of a month, even if an employee has been changed from hourly-paid to salaried employee.
More SAP HR Interview Questions & Answers: Click Here
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